Resident council meeting – Minutes – November

Date: 28. November 2016

Present

Chairman Filip, 338

Secretary Søren, 129

New chairmen:

Vice-chairman: Simone 336

Exercise chairman: Allan, 344

Bar committee chairman: (Patrick – maybe – no one knows..)

Update on surveillance
- We can save the tapes for 30 days
- Erik has access and ONLY him
- Ask UBS bolig and the board
  - Expand to as much as technically possible
Extra money for the christmas dinner (carrot money from party and bar committee has not been used and can be used for fun at the christmas dinner) around 2500 kr extra
There is 100 000 in “overskydende midler” which can be used for the sauna.
- This means we don’t have to use residents council money.
Birketinget is continued with a task force

New sublease rules + deposit

UBS bolig suggest to remove the deposits for sublease
- Problem would be to get the money if they trash your room and just leave
- No decision for now

fraflytning@hhkol.dk

Treasurer gets e-mails when someone moves out and should forward to floors so they can know if someone moves out and the owes money.
- This e-mail is currently not being checked
Filip will look into bank accounts and cards
Katarina should have access to the email account
- Filip is backup checker

Dormitory bicycle workman

A person in charge of the bicycle workshop
- Discounts for bike parts
- Clean and organized if one person is in charge
- It is possible to contact the person if you need bike repair
The council will not pay but we can make a committee that is in charge of cleaning and maintaining the bikeworkshop.
Cornea volunteers to do this and wouldn’t mind to fix a bike if people wants it.

Food will be ordered tomorrow
A vote for vegan/vegetarians/meatlovers so we know what to order
- Simone will write out tonight
There will be “pakkeleg”
- More info later

Antenna
- New member from scandis
Bar
- steff quits maybe patrick is boss
- Indie party and it was good
- New speakers will need to be bought
- Bar new years party
Party
- Søren is new boss
- No new parties
Sublease
- We have covered it
Garden
- New things for garden
- Hængekøje
- Remove trees
- And more
Information
- Daniel is leaving the committee
- The committee does:
  - Website
  - Infoscreen
  - Facebook moderation
  - Contact list
- Simone is interested and
  - Cornea will help with website
Complaints
- One complaint – he pulled the plug and didn’t want to do it anyway
Media
- Daniel is in charge of the speakers
  - Tha PA’s is not working so we want new ones – too expensive to repair
- The media stuff is getting moved
- Clean council room
  - FOR SIMONE!! REMEMBER THE LABELMAKER YOU CAN RENT FROM ERIK
Exercise
- Kondiroom cabel is bought.
- We got new offer for cardio machine
  - Do we want it?
- New machines? – next meeting
Key
- Not here
Games and fun
- Movie night when we get speakers
- Game nights has a hard time people doesn’t attend
- Facebook pull for change of days

Web page
- Work i progress
Information leaflets
Bicycle parking lot cleaning
- Yes we have more space
- 17 bike are gone
- REPAINT THE YELLOW “PLEASE DON’T PARK HERE”
Collective property sharing definition
- Work in progress
Articles of association
- Work in prgress
Sauna
- Approved at residents meeting
- We found more money
- We need to talk to byggesagskontoret so we can reconstruct the room
  - Simone will do room and Filip will get other offers
  - Simone will do rules and there will be key system like gym
Birketinget
- Daniel is responsible with Anders for the project

Speakers
- Daniel want money for renting speakers for indie party
- Approved
New speakers
- Daniel want 9000 isch for new speakers
- You will get the money!
First aid box
- Ask trygfonden
- We need some kind of responsibility for refilling
  - The floor will be responsible themselves
Christmas decorations:
- Janna Ku will be responsible for decorating and will get some money (500kr)